Accounts Payable Clerk, Glasgow

Job Description

Job Title: Accounts Payable Clerk (PT, Maternity Cover)
Directly reports to: Company Secretary
No of Direct Reports: 0
Location: Glasgow

Position Summary:

Part time role available for maternity cover, ideal for someone well-versed in transactional processing with excellent accounts payable experience.

Responsibilities and authority:

  • Responsible for Accounts Payable Process
  • Ensure that the accounts payable function is accurate and efficient, and all invoices are processed accurately and on time.
  • Ensure accuracy and completeness of supplier information
  • Process and file supplier invoices accurately and promptly onto the Accounts Payable System
  • Deal with supplier queries including setting up new suppliers, queries re payment of invoices and confirming bank account details
  • Ensuring tasks move through the workflow in a timely manner and chasing where applicable
  • Check employee expense claim forms
  • Reconcile the Company credit card
  • Check and reconcile supplier statements
  • Manage approval process for supplier invoices
  • Dealing with supplier and internal enquiries
  • Any other ad hoc duties

Specific skills, knowledge, competencies and training

  • Previous experience within a similar role
  • Experience of SAGE50/SAGE200
  • Excellent interpersonal, communication and presentation skills
  • A track record of exceeding expectations and objectives
  • Ability to work under pressure and to tight deadlines
  • Demonstrated problem solving and decision-making skills
  • Attention to detail and accuracy
  • Competent in the use of Microsoft Office, especially Excel functions
  • Strong team player

We encourage and prefer all applicants to apply directly, please no recruiters.

Apply Now

Shaping the Future at UKREiiF

News


Wallace Whittle at UKREiiF 2024

WWe are heading to Leeds for UKREiiF - will we see you there?


Hosted by the UK Real Estate Investment and Infrastructure Forum (UKREIIF), the upcoming event stands as a pivotal platform where industry leaders, innovators, and stakeholders converge to exchange insights and explore collaborative opportunities shaping the future of renewable energy and infrastructure investment.

Set amidst the vibrant heart of Leeds, from Tuesday 21st May to Thursday 23rd May, this annual gathering promises an engaging agenda. From keynote addresses to panel discussions, workshops, and networking sessions, it will encourage meaningful dialogue and drive actionable outcomes within the sector. With a keen focus on the latest trends, innovations, and investment strategies, we aim to gather invaluable knowledge and forge further strategic partnerships in this evolving landscape.

Our delegates, ready to contribute their expertise and perspectives, will engage in key discussions covering sustainability, market dynamics, regulatory frameworks, and emerging technologies within renewable energy and infrastructure. But it’s more than just showcasing what we know—it’s about learning, collaborating, and growing together. Whether we’re sharing insights, brainstorming solutions, or simply swapping stories over coffee, we’re eager to meet with current and new connections.

We’re looking forward to the event, eager to catch up with many of our valued clients and collaborators, and explore new opportunities.

If you’d like to arrange a meeting over coffee or a drink, please reach out to our attendees below.

Darren Wright

Director, Birmingham

Paul Dean

Director, Manchester

Matt Graves

Director, London

Craig Robertson

Director, England

Stephen Osborne

Director, Edinburgh and Sustainability

Steven Dunn

Director, Scotland



WWe're going to IHEEM Northern Ireland

News


IHEEM, Northern Ireland

WWe are heading to Belfast for the IHEEM Northern Ireland Regional Conference & Exhibition.


As we continue to grow our Healthcare expertise from our Belfast office, we’re attending the Institute of Healthcare Engineering & Estate Management (IHEEM) NI Regional Conference this year, May 14th & 15th.

We are looking forward to attending the event, catching up with many of our valued clients and chatting over new opportunities.

If you’d like to arrange a meeting over coffee or a drink, please reach out to our attendees below.

Gavin McCausland

Director, Belfast

Paul Cooper

Director, Glasgow

Jonathan Blackhurst

Associate Director, Warrington


Levelling Up the Next Generation at Wallace Whittle

News


Levelling Up the Next Generation at Wallace Whittle

Wallace Whittle is taking the lead in growing the next generation of engineers and designers, ensuring the future of our company is in safe hands. 


At Wallace Whittle, we are committed to supporting our junior staff financially while looking to attract and retain the best new talent in the industry. Demonstrating our dedication to the future, we’ve undertaken a ‘levelling up’ exercise, paying an average of over 40% above the minimum wage for our WW:Academy Junior Level 2 staff across the business on top of College / University and ongoing training investments.

This financial investment is not just about providing opportunities but also recognising and rewarding the hard work of our junior staff. As we navigate industry changes and embrace new technologies, the fresh perspectives of our junior staff play a crucial role in futureproofing our operations. Wallace Whittle is taking the lead in growing the next generation of engineers and designers, ensuring the future of our company is in safe hands. 

'Buy One Get Two Free'


In the recent period, we have taken significant strides in nurturing young talent by bringing on board over 30 new young staff since our MBO in 2021. As part of our commitment to driving this staff growth forward, we’ve introduced a unique initiative – a ‘buy one get two free’ offer. When a regional office hires a junior staff member, head office steps in to cover the costs for another two, encouraging the expansion of our junior team across the business with the company, covering the cost of their development years while providing additional training support via the Academy.

This initiative reflects our belief in the potential of new talent and our dedication to providing opportunities for growth. By doubling down on our commitment to junior staff, Wallace Whittle is ensuring a continuous influx of fresh ideas and perspectives that contribute to the dynamic evolution of our company. 

In line with expected growth across the business and planned offices in new locations we are forecasting to bring in a further 30 new junior staff over the coming three years with plans already in place to employ 10 degree apprentices throughout 2024 across the UK in Aberdeen, Belfast, Glasgow, Edinburgh, Warrington and London. 

Join Our Team


If you want to be part of this exciting growth, there’s never been a better time to join our team. Visit:

Apprenticeships at Wallace Whittle

Careers at Wallace Whittle

Or get in touch to discuss your experience and let’s see how we can bring you on board, email [email protected]


Wallace Whittle Appoints New Director for Central Scotland

News


Wallace Whittle Appoints Steven Dunn as Director to Support Next Level Plans

Wallace Whittle Appoints Steven Dunn as Director to Support Next Level Plans


Wallace Whittle is pleased to announce the appointment of Steven Dunn as a Director. Formerly a Partner at Troup Bywaters + Anders, Steven brings a wealth of experience and market knowledge to our existing team of Directors in Scotland.

In his previous role, Steven played a crucial role in delivering projects across various sectors, from commercial office refurbishments to developments in retail, hotels, data centers, and education, which fits seamlessly in with key sectors covered by Wallace Whittle in Scotland. At WW, Steven will join the existing team of Directors in our Scottish region consisting of Glasgow Director, Barry McKeane, Edinburgh Director, Stephen Osborne and Aberdeen Director, Andy Forbes. His focus will be developing the Central Belt in line with our strategic plans and commitment to assembling a team of industry leaders, to drive innovation and success in the region.

Managing Director, Allan McGill commented

“2024 sees us entering our fourth year of business since our MBO and we move forward with a clear plan to take our company to the next level, being market-leading in everything we do. Enhancing our management team across the UK and Ireland is key to this plan, so with Steven working hand in hand with existing Directors and office teams, we’re able to strongly deliver on these objectives.”

Steven Dunn, Director
Director, Steven Dunn shared his thoughts on joining Wallace Whittle

“Having the opportunity to join such a well-known brand as Wallace Whittle, that has evolved significantly since their MBO was a fantastic opportunity I could not pass up. Their plans for further growth and their unwavering drive for quality of product and service just struck a chord that I know will in turn, be key to my own network and beyond.”

With Steven’s appointment in Scotland, Wallace Whittle is poised to drive further expansion in our England offices, intensifying our presence in the region. This strategic initiative involves establishing new offices throughout England and expanding existing locations in Warrington and London. Wallace Whittle is committed to enhancing our footprint and impact across the UK and Ireland market. We have a strong track record of supporting and developing new offices from zero to £1-2m in just a couple of years -if you are looking for a new challenge, like Steven, get in touch in confidence with our Managing Director, Allan McGill – [email protected]


Get in touch with us at [email protected]


WW:Apprenticeships

Highlighting: Fit-Outs

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Highlighting: Fit-Outs

Fit-Outs


WWe spend more than 90% of our time indoors and we know that the quality of our environment impacts our health and how we feel. In turn, our health and wellbeing impact our productivity, so we understand how important it is to create a quality space to live and work.

At Wallace Whittle we adopt and adapt technology to provide the finest environmental engineering solutions and user experience. We are focused on people; our clients, their staff and those who occupy and use the buildings we help to design.

Office spaces have been at the forefront of hybrid working conversations, with employees expecting and deserving a space to thrive. We have wide-ranging experience across fit-outs, whether that be Cat A, Cat B or refurbishment. For many projects, carbon accounting is high on the agenda so sympathetic refurbishment or retrofitting can give tired spaces a new lease of life.

One of our most recent projects, Barclays Glasgow Campus, scooped up two awards at the British Council Office Awards – Corporate Workplace, and going on to win Best of the Best! That’s on top of the regional BCO awards for Corporate Workplace, Innovation and ESG.

Recent fit-out projects include:

  • Royal London, 80 Fenchurch Street
  • Barclays Glasgow Campus
  • Burges Salmon, Edinburgh Office Extension
  • Rathbones, Edinburgh
  • Virgin Money, Glasgow
  • OVO @ Cadworks Glasgow

And of course, our very own WW office upgrades in Aberdeen, Glasgow and Edinburgh.


Get in touch with us today to discuss your next project or to learn more about our education expertise – [email protected]


Wallace Whittle & Xeretec - A Technical Relationship

Xeretec Ltd, our IT tech providers, recently filmed a case study in our Glasgow Head Office.

They spoke with Raymond Kelly, our Quality & Standardisation Manager, about how our high-spec HP kit allows us to deliver on our goals of quality & standardisation, as well as hearing from Paul Cooper, Director, on how it makes the working lives of our team even more efficient.

The Wallace Whittle Way is all about Quality of Product, Quality of Service and Standardisation. Xeretec have helped us upgrade and standardise our tech across all our offices which enables the team to deliver quality. In particular within the offices, our large curved screens allow multiple window working and have streamlined productivity. Our laptops are also recycled by Xeretec after three years, allowing us to ensure we’re up to date with technology without impacting the environment.

You can read their full case study, which includes a video chat with our IT Manager, Sukhpreet Kaur, about the benefits of the tech and our ongoing relationship.

If you’d like to discuss further, we’re happy to chat – email [email protected] 


Senior Mechanical Engineer, Warrington

Job Description

Job Title: Senior Mechanical Engineer
Directly reports to: Associate / Associate Director
No of Direct Reports: 0
Location: Warrington

Position Summary:

Proficient and self-motivated engineer, with good time management skills and a track record for consistent project delivery – with strong technical knowledge and competence discipline. Works well with minimal supervision.

Responsibilities and authority:

  • Liaise with and provide project focal point for clients and lead and/or support consultants to ensure that client interests are most effectively fulfilled
  • Maximise staff effectiveness and improve efficiency by enhancing client relationships, improving internal systems and developing staff skills
  • Interlink and work effectively with all others affecting or affected by your work
  • Adopt a responsible attitude to project manage and actively undertake training and development of subordinate staff
  • Effectively distribute project workload and liaise with technical and other support staff to ensure acceptable product delivery
  • Ensure application and maintenance of all Quality System procedures
  • Ensure documentation issued from Wallace Whittle in respect of a project has been processed in accordance with all relevant procedures
  • Manage multiple projects including organisation of trainee staff and project delivery to time and cost requirements
  • Carry out all personal management duties including weekly recording of man-hour commitments to individual projects and reporting on a monthly basis particular project fee input information
  • Comply with all security procedures and commercial in-confidence restrictions associated with work duties
  • Contribute to the maintenance of the highest possible standards of design by maintaining a good working knowledge of proved building services systems and new developments in the Building Services Industry
  • Undertake all other duties as may be required to assist in the fulfilment of the primary objectives of the Directors
  • To manage the workload of junior staff resource ensuring all deadlines and project requirements are met
  • To contribute to ensuring operations are conducted in accordance with the relevant ISO and national legislation
  • To ensure contract compliance with the IMS, by supporting the administration of the Internal Audit programme, corrective action and customer feedback registers

Education and Experience:

  • Preferably BEng (Hons) Degree in Building Services Engineering / Mechanical Engineering
  • Chartered or working towards chartership with IMECHE/CIBSE
  • Minimum engineering HNC/HND or equivalent qualification
  • Competent in AutoCad and knowledge of Revit

Specific skills, knowledge, competencies and training

Essential:

  • Customer care
  • Technically competent
  • Project management
  • Excellent communication skills within a team environment
  • Good numeracy, literacy and computing skills
  • Ability to manage your own time and prioritise at busy times
  • Good team ethic approach


Aberdeen Office Relocates to Marischal Square

In late 2022, we moved our Glasgow and Edinburgh offices to new, high-spec premises, upgrading facilities and working environments for our staff and placing us right in the heart of the cities. Aberdeen was next to make the move, relocating to a fully re-fitted space in prestigious Marischal Square.

We are currently reviewing new office options for Belfast, aiming to move by Spring 2024, with new re-locations in Warrington and then London by Spring 2025. These moves would see all existing offices relocated within the first four years of buying our business back in 2021, something we’re proud to be working towards.

Aberdeen

L-R Andy Forbes – Location Director, Steve Bruce – Director & Derek Andrew – Director

Photos: Brian Doyle Photography

Allan McGill, Managing Director commented:

“With our Aberdeen office being the third of our six current offices to be relocated to city centre locations in the last 12 months, after Glasgow and Edinburgh, it was key for us to select the right location, environment and building to mirror our other offices.

In Marischal Square we really do feel we have achieved our ideal outcome and are delighted to have such prestigious neighbours, and in turn look forward to growing from a well-established base and location over the next ten years.”

Location Director, Andy Forbes, enters his 35th year with Wallace Whittle and leads a team with a wealth of experience and technical ability, covering all elements of MEP and Sustainability design.

The new 1500sqft office space will allow up to 24 staff to work collaboratively due to hybrid working across 12 fixed workstations and 24 soft collaboration seats, in an inspiring environment with everything they need to deliver quality – and of course a fancy barista-style coffee machine. Our new neighbours include CBRE, Faithful Gould, Aberdeen Journals, KPMG, All Bar One and Marriott International.

Nestled in the heart of Aberdeen’s city centre, Marischal Square is an award-winning development, with a vibrant blend of offices, restaurants, coffee shops and a hotel. As we continue to roll out our office upgrades, we focus on ensuring we deliver spaces that provide a flexible, welcoming and collaborative environment for our staff and visiting clients. These new spaces also provide us with a visible ‘shopfront’ within our services design for the space.

Maximising the fabric whilst utilising low energy, highly efficient equipment, mechanical ventilation and air quality monitoring systems, all linked to an interactive front end which allows us to review the ongoing performance of the office in accordance with our route map to Net Zero Carbon. Active travel is also encouraged by the provision of shower, changing, bike and locker facilities.

Quality and Standardisation echo throughout our new office spaces. Our fantastic lead designer, Form Design, really understood the consistency brief and thanks to FES, our ever-reliable fitout contractor who brought that to life.

The personality of the individual cities come through in our fantastic murals we have in each office from The Edinburgh Sketcher, showcasing local landmarks selected by the Aberdeen staff, including Union Street, Marischal College, The Port of Aberdeen Harbour & Pittodrie Stadium.

Finally, special thanks to Form Design, our fantastic lead designer, and to FES our fit-out contractor. They really have delivered on quality and our very precise vision fully, time after time.

If you’d like to pop in for a visit and a coffee, get in touch with Andy Forbes, Aberdeen Director [email protected]